A free 30-minute fit call
We talk about where office time goes and whether Sidekick is a fit. If it is not a fit, Chase will say so on the call.
AI help for home builders and contractors in Vancouver
Proposals, quotes, client updates and scope documents eat your evenings. AI can draft most of them for you to check.
The short answer. Sidekick Orchestration helps custom home builders and contractors in Metro Vancouver use AI for office work: proposals and quotes, client updates, spec and scope documents, permit research, subcontractor emails and meeting notes. We coach the owner and office leads first, in Claude, ChatGPT or Microsoft Copilot, then bring in the rest of the team. One home builder went from about 40 hours per proposal to about four.
The office jobs AI can take on for a builder
These are drafts. You or your project manager check every one before it goes to a client, a sub or the city.
Proposals and quotes
AI drafts the proposal from your notes, past proposals and price lists. You check the numbers and the scope.Client updates
Turn a few lines from site into a clear weekly update for the homeowner, with what was done, what is next and what you need from them.Spec and scope documents
AI turns meeting notes and drawings lists into a first draft of the spec or scope of work, in your usual format.Permit and research lookups
AI helps you find and summarize public information, such as a city's permit pages, so you know what to ask. You confirm the details with the city.Subcontractor emails
Drafts for bid requests, schedule changes and follow-ups, written the way you talk to your trades.Meeting notes
A clean summary of a client or design meeting, with decisions and to-dos, ready to send.
What changed for one home builder
A local home builder was spending about 40 hours on each proposal. After the setup and coaching, a proposal took about four hours. The owner still checks every number and every line of scope.
Results vary by task and by firm. Some jobs get much faster. Some only get better. Some should not use AI at all, and we will tell you which ones.
The order it happens in
The owner and office leads first
We set up AI for the jobs you repeat every week, such as proposals and client updates, and coach you until you use it weekly.
Then the team
Once leaders use AI every week, we train project coordinators, estimators and admin staff on the jobs they repeat.
Chase coaches and never logs in to your systems. Your IT provider keeps control of security, licences and settings.
Ways to work with Sidekick
Most builders start with Solo for the owner or the person who writes proposals. Firms that want the whole office using AI choose Fractional.
The first call is free and takes 30 minutes. Chase Bernier, who founded Sidekick Orchestration, works with you in the AI tool your company already pays for, such as Claude, ChatGPT or Microsoft Copilot.
Three ways to start
Solo
AI that drafts the jobs one leader repeats every week, built in Claude, ChatGPT or Copilot, with four 30-minute coaching calls over 30 days.$1,800 CAD, paid once.
Solo for Execs
Everything in Solo, plus a written position on what AI should and should not do in your company, for a leader who decides how staff use AI.$2,900 CAD, paid once.
Fractional
Part-time AI leadership for your company: leaders first, then their teams, with coaching and the setups people use. 90-day minimum.From $6,000 CAD a month.
Questions buyers ask first.
When to choose someone else
- You want field or site software, such as scheduling, daily logs or time tracking. Talk to a construction software vendor.
- You want AI connected to your estimating or accounting software. That is a custom build for a software developer or the vendor.
- You need safety programs or WorkSafeBC compliance work. Hire a safety consultant.
- You need licences, email security or device setup. Your IT provider or an MSP handles that.
How much does AI help cost for a small builder?
Solo is $1,800 CAD, paid once. Fractional starts at $6,000 CAD a month with a 90-day minimum. The first call is free.
Do we need new software?
No. We work in the AI tool you have or choose, such as Claude, ChatGPT or Microsoft Copilot. Most firms already pay for one of them.
Can AI write our quotes without mistakes?
No. AI writes a first draft. You check the prices, quantities and scope before anything goes to a client.
Is our client and project information safe?
We agree on access and security with your IT provider before anything is set up. We don't ask for your client files. If a job needs one, you choose it, case by case.
Do our site supers need to learn AI?
Not at the start. We begin with the owner and office leads. Others join once leaders use AI every week.
Do you come to our office?
Yes, when being in the room helps. Most of the work can happen by video call. We work across Metro Vancouver.
// Next step
Start with a 30-minute fit call.
Tell us which office jobs take the most time, and we will tell you honestly what AI can do with them.
Have a question first? Ask it here, text Chase at 778-999-0985, email, or connect on LinkedIn.